Congratulations! You’ve had a great conversation with your interviewer, you think you’ve nailed the interview and you think you are on your way to a new job offer. But did you write a thank you note to your interviewer or interviewers? A vast majority of hiring managers believe that receiving a thank you note after conducting an interview has influenced their decision making when it comes to their hiring process. Even if you did not do well in the interview, a simple thank you note to your interviewer might help them remember you for the next time a job opening comes up.

Not all thank you letters, emails, or notes are the same. There are some important topics to address when writing a thank you to an interviewer. In every thank you note that you send, you should do a few things:

1) Start with a greeting and specifically name who you are thanking. Unless otherwise told to, you should always greet the addressee formally (i.e., Mrs., Miss, Mr., Dr., etc.)

2) Jump right into your letter, email or note by thanking your interviewer directly. Don’t waste too much time in an opening or introduction. Thank them right away.

3) This may be the most important part of the thank you letter and how to be remembered. You should ALWAYS mention at least one intimate detail about the interview, interviewer, or conversation. Specifically mentioning a topic, talking point, or fun fact about your interviewer will help them better remember who you are and the conversation they had with you.

4) This may only be applicable for some interviews but be sure to follow up with any questions that were discussed during the interview. If you had an interviewer who asked you a question and you were unsure of the answer, it is better to showcase that you came back to them with an answer rather than disregard that point during the interview process. If you also have additional questions or would like more clarity on the position, company, or potential co-workers, now is the right time to ask those as well.

5) Restate your ‘thank you’ and how you look forward to seeing or speaking with the addressee soon.

6) End with a kind closing or best regards.

We have provided a few samples below of top quality thank you emails or letters to send to your interviewers after the interview.

“Dear [Interviewer’s Name],

Thank you for taking the time to meet with me [yesterday, last week, etc.]. I thoroughly enjoyed our discussion about the [Name of Position] and how [Name of Company] is making a difference in the world. I especially liked the part of our conversation where you shared your experiences at the company and how you believe this is a great place to work, develop your skills, and nurture your relationships.

I am confident that I can use my skills, knowledge, and work ethic to make [Name of Company] thrive. I look forward to hearing from you soon and if you have any further questions for me, do not hesitate to reach out!

Sincerely,

[Your Full Name]”

“Dear [Interviewer’s Name],

Thank you for taking the time out of your busy schedule to meet with me about the [Job Title] position at [Company Name]. It was a joy speaking with you, and I enjoyed learning more about the opportunity.

My favorite part of our discussion was [talk about something discussed in your interview].

I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me if you need any additional information in the meantime.

Thank you again.

Sincerely,

[Your Full Name]”